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Student Management System

Student Management System is available in two versions – one optimized for use by Universities and Colleges and the other optimized for use by Schools.

Key Feature

·          Admissions Module

·          Student information Module

·          Class Registration Module

·          Class Routine Management Module

·          Students Performance Module

·          Examination Management Module

·          Basic Configuration Setting Module

·          Fees Module

·          Administration Module

·          Teachers/Employees Management

·          Accounts management

·          Payroll for Teachers and Employees

·          Reports Module

Admissions Module

·          Collection of base information necessary in processing student’s admissions

·          Collection and modification of applicant information

·          Information on current students

Student Information Module

·          Setting up of Districts, Towns etc.

·          Applicants information collection

·          Applicant approval and rejection

·          Current Student Information collection and modification 

Class Registration Module

·          Setting up of Class/classes being offered in the current and next Semester/Term.

·          Setting up of class sizes and viewing of number enrolled so far.

·          Timetable creation for the current and next Semester/Term 

Class Routine Management Module

·          Class Registration for Current and Oncoming Semester/Terms. During this process the system automatically monitors

o      Time Table clashes

o      Class Size capacities

o      Class Pre –Requisite fulfillments

o      Class Loads

·          Class Audit routine to monitor classes successfully completed and those to be completed by the student in the class of the program.

·          End Of Term Routine

·          Setting up of current and next Term periods. 

Students Performance Module

This module covers the area of Student’s performance processing. The module supports the following tasks in the Student’s Performance Cycle

·          Creation of grading systems to be applied

·          Recording and Approval of grades for classes offered

·          Transferring of grades or credits from other academic institutions to a current’s student’s academic records where applicable.

·          Modification of Students grades running through all the Semester/Terms the student has been in the University

·          Generation of student transcripts or report forms

Basic Configuration Setting Module

·          School/University Departments

·          School or University Programme and Degrees or Certificates Offered

·          Classes and class Pre- Requisites.

·          Teacher’s information.

Teachers/Employees Management

·          Teacher’s information

·          Employee’s Information

·          Class Loads and Course Distribution

·          Information regarding Leave and Attendance

Fees Module

·          Setting up of various Cash Book Accounts

·          Setting up of Fee Structures

·          Creation of Student Fee notes and invoices

·          Generation of receipts and auto- updating of student balances.

Administration Module

·          Setting up of University information e.g. address, phone number etc. This information may be used in various external documents generated by the system.

·          Setting up of System User Groups and Various System Access Profiles

·          Creation of System Users (based on profiles) and Passwords

·          General Ledger account codes definitions

·          System Utilities like back up/restore the database

·          Seamless transaction with external General Ledger

Accounts management

·          Generation of invoices for charges based on Tuition fees and other fees structures where applicable

·          Auto updating of student fee balances

·          Generation of Money Receipt for the students

·          Generation of Student’s personal timetable displaying time sessions for classes the student has registered for.

Reports Module

Admissions Reports

·          Enrollment and Admission Status for applicants

·          Admitted Students Summary Listings with statistical summaries useful for the management personnel

·          Student Nominal Roles

·          Student’s Personal Information And Sponsor Listings.

Registration Reports

·          Term Class Offering Lists

·          Timetable

·          Class Lists

·          Cash Collections Reports

·          Class Status and Size

·          Class Enrollment Summary Listings with statistical summaries useful for the management personnel

Performance Reports

·          Result Slips

·          Transcripts

·          Term Performance Evaluation Reports

·          Individual Student Performance tracking

Fees Reports

·          Fee Structures

·          Student Fees Statements

·          Cash Collection Summaries

·          Periodical Cash Book Summaries (Debits And Credits)

Administration Reports

·          System Users And User Profiles

·          User Logged Audit activities

System Tools Reports

Lists of information on

·          Departments

·          Class

·          Programmes and Degrees

·          Services

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